About Us Right to Information

The contact details of the Appellate Authority and the Public Information Officer are as below :

(i) Mrs. Reenat Sandhu, Ambassador (Appellate Authority)

Tel : 00-31-703469771
Fax : 00-31-70-3617072

(ii) Ms. K.C Sowmya, First Secretary (Centre Public Information Officer)

Tel : 00-31-703469771
Fax : 00-31-70-3617072

INFORMATION ABOUT THE EMBASSY OF INDIA, THE HAGUE REQUIRED UNDER SECTION 4(1)(B) OF THE RTI ACT, 2005

(i)

The particulars of its organization, functions and duties;

Embassy of India is headed by Ambassador and has following wings: (i) Administration, Protocol and Establishment Wing (ii) Economic and Commercial Wing (iii) Press, Information, Culture and Community Wing (iv) Political, Defence and Security Wing (v) Consular, Science & Technology & Student Wing (vi) Legal & Tourism Wing. The Gandhi Centre in The Hague is part of Cultural wing of the Embassy. Each wing of the Embassy is headed by a Counsellor, First Secretary or Second Secretary rank Officer.

The functions of the Embassy inter alia, include cooperation in bilateral and multilateral matters; trade and investment promotion; sectoral cooperation in Agriculture, Water, Port, Shipping & Inland Waterways, Science & Technology, Healthcare, Space, Defence, Renewable Energy; rendering of consular- visa, passports, & other miscellaneous services; students and community interaction. The Gandhi Centre organizes regular events showcasing various cultural art forms of India such as music, dance and cinema, lectures and workshops on different facets of India as well as Yoga, Hindi and Tabla lessons.

The Embassy in The Hague is also Permanent Representation of India to the Organization for Prohibition of Chemical Weapons (OPCW). The Embassy also takes care of India’s representations in other multilateral organizations such as the International Court of Justice (ICJ), Permanent Court of Arbitration (PCA), Hague Academy of International Law, Hague Conference on Private International Law (HCCH) and Common Fund for Commodities (CFC).

Embassy functions within the purview of business allocated to the Ministry of External Affairs under the Government of India's Allocation of Business Rules and Transaction of Business Rules.

(ii)

The powers and duties of its officers and employees;

Embassy of India functions within the ambit of India's foreign policy formulated by the Ministry of External Affairs and various instructions received from time to time. General Administrative powers are derived from IFS (PLCA) Rules, as amended from time to time. General Financial Rules (GFRs) Government of India isfollowed for financial matters. Financial powers of the officers of the Embassy of India have been detailed in the Delegated Financial powers of the Government of India's Representatives Abroad. Consular powers are derived from the Passport Act of India; Passport, Visa, and Consular Manuals; and Indian Community Welfare Fund (ICWF) guidelines as amended from time to time.

(iii)

The procedure followed in the decision making process, including channels of supervision and accountability;

Various wings function and take decisions under the instructions and supervision of the Ambassador. Counsellor (Consular) in consular matters and Head of Chancery in administrative matters also supervises and decisions are made at their levels as per delegated powers provided under relevant regulations.

(iv)

The norms set by it for the discharge of its functions

The processing times for various consular services have been mentioned on the Embassy's website, which are subject to change due to unforeseen situations such as COVID pandemic.

(v)

The rules, regulations, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions;

IFS (PLCA) rules and annexures issued by Ministry of External Affairs from time to time, Delegated Financial Powers of Government of India's Representatives abroad, Passport Act, Visa Manual, Manuals on Office Procedures, other relevant Rules and manuals published by Central Government as well as instruction issued by Ministry of External Affairs of India.

(vi)

A statement of the categories of documents that are held by it or under its control;

Classified documents/files relating to India's external relations.
Unclassified documents/files including joint statements, declarations, agreements and MoUs, passport, consular services application forms, administrative and financial papers relating to receipt and expenditure and service records.

(vii)

The particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof;

 

 

Interaction with Indian diaspora, community organizations, business entities and organizations, student bodies, and think tanks in the Netherlands is integral part of Embassy's activities. The respective wings of the Embassy are involved in these interactions. Various committees including Tender Evaluation Committee are formed as per the applicable rules, regulations and instructions from Ministry of External Affairs.

(viii)

A statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public;

(ix)

A directory of its officers and employees;

Directory of officers of Embassy of India, The Hague as on December 2, 2021, The Hague is placed at Annexure-I.

(x)

The monthly remuneration received by each of its officers and employees, including the system of compensations provided in its regulations;

Official both India-based and locally recruited receive monthly remuneration based on their pay scale and applicable allowances as per relevant regulations. Pay-scale of officials is placed at Annexure-II.

(xi)

The budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made;

The Budget figures for the current financial year is placed at Annexure-III.

(xii)

The manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes;

The Embassy of India, The Hague does not have any subsidy programme.

(xiii)

Particulars of concessions, permits or authorizations granted by the organization.

No concessions, permits or authorization are granted by the Embassy of India in The Hague.

(xiv)

Details in respect of the information, available to or held by it, reduced in an electronic form;

The Embassy's website has the required information.

(xv)

The particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use;

The information can be requested as per Right to Information, Act. No library or reading room for obtaining the information is available with the Embassy. The contact details of the Appellate Authority and the Public Information Officer are as below :
(i)  Mr.Pradeep Kumar Rawat, Ambassador (Appellate Authority)

Tel : 00-31-703469771
Fax : 00-31-70-3617072

(ii) Ms. K.C Sowmya, First Secretary (Centre Public Information Officer)

Tel : 00-31-703469771
Fax : 00-31-70-3617072

(xvi)

The names, designations and other particulars of the Public Information Officers;

(xvii)

Such other information as may be prescribed and thereafter update these publications every year;

The Embassy's website has information which is updated on a regular basis.

Annexure-I

S.No

Name

Designation

1

Ms. Shubhra Pande

Counsellor (Consular & Student Affairs)

2

Mr. Richhpal Singh

First Secretary (Political)

3

Ms. Mansi Goyal

First Secretary (Political & OPCW)

4

Ms. K.C. Sowmya

First Secretary (Legal)& CPIO

5

Mr. Shiv Mohan Singh

Second Secretary (Press, Information & Culture) & Community Affairs

6

Mr. Bhakt Bhushan

Second Secretary  (Economic & Commerce) and Head of Chancery

7

Mr. Sanjay Kanojia

PPS to Ambassador

8

Mr. Abhinav Singh

Attaché (Administration) & DDO


Annexure-II

Monthly Remuneration of the Officers at the Embassy of India, The Hague


S.No

Designation

Pay Scale in INR

1

Ambassador

182200—224100

2

Counsellor

118500—214100

3

First Secretary

78800—209200

4

Second Secretary/PPS

67700—208700

5

Attaché

56100—177500

6

Assistant Section Officer/PA

44900—142400

7

Junior Sectt. Assistant

19900—63200

8

Security Assistants

21700—69100

            Apart from basic pay, India-based officers/staff are paid Foreign Allowance which is fixed by the Ministry of External Affairs, New Delhi from time to time.

Annexure- III

Budget Estimate details for the Embassy of India, The Hague for 2021-22


Sl.No.

Description

Approved
 RE 2021-22 (Rs. in Thousands)

1

Chancery

236097

2

Commerce Wing

18950

*****